Privacy Policy

1. Who We Are

This website (localdocs.net) is operated by Local Docs, a company registered in Spain. We sell and rent on-premise AI hardware servers for business document processing.

For any privacy-related enquiries, contact us at: [email protected]

2. Data We Collect

We collect and process the following personal data:

• Survey responses — industry, role, language needs, team size, and optionally your email address, submitted via our product-fit survey.
• Usage and analytics data — page views, session duration, and navigation patterns collected via Google Analytics (only with your consent).
• Advertising data — ad interaction identifiers collected via Google Ads for campaign measurement and personalisation (only with your consent).
• Technical data — IP address (anonymised where possible), browser type, and language preference, used to serve the website correctly.

3. Legal Basis for Processing

• Consent (Art. 6(1)(a) GDPR) — Analytics and marketing cookies are only activated after you accept them via our cookie banner.
• Legitimate interest (Art. 6(1)(f) GDPR) — We use strictly necessary cookies to make the website function. We process survey responses to respond to your business enquiry.
• Pre-contractual steps (Art. 6(1)(b) GDPR) — If you provide your email, we use it to follow up on your enquiry and notify you when the service becomes available.

4. How We Use Your Data

• To respond to your product enquiry and suggest the most suitable plan.
• To notify you when the service launches (only if you provided your email).
• To improve the website experience through anonymised analytics (with consent).
• To measure and optimise our advertising campaigns (with consent).

5. Third Parties We Share Data With

We share data with the following third-party processors:

• Google LLC — Analytics and Ads. Google may process data outside the EU/EEA under Standard Contractual Clauses. See Google's Privacy Policy.
• Our hosting provider — Server and database infrastructure located within the EU.

We do not sell your personal data to any third party.

6. Data Retention

• Survey responses — retained for up to 24 months from submission, then deleted.
• Email addresses — retained until you unsubscribe or request deletion.
• Analytics/marketing data — governed by Google's retention settings (typically 14 months) and deleted when consent is withdrawn.
• Cookie consent record — retained for 12 months, matching your consent validity period.

7. Your Rights (GDPR)

Under the GDPR you have the right to:

• Access — request a copy of the data we hold about you.
• Rectification — ask us to correct inaccurate data.
• Erasure — ask us to delete your data ("right to be forgotten").
• Restriction — ask us to limit the processing of your data.
• Portability — receive your data in a structured, machine-readable format.
• Objection — object to processing based on legitimate interest.
• Withdraw consent — at any time, without affecting prior processing. You can update cookie preferences via the cookie banner on this site.

To exercise any right, contact us at [email protected]. We will respond within 30 days. You also have the right to lodge a complaint with the Spanish data protection authority (AEPD) or your local supervisory authority.

8. Cookie Policy

We use cookies and similar tracking technologies. The table below describes each category we use:

You can change your cookie preferences at any time by clicking Manage cookie preferences.

9. International Transfers

When consent is given for analytics or marketing cookies, data may be transferred to Google servers located outside the EU/EEA. Such transfers are covered by Standard Contractual Clauses approved by the European Commission under Art. 46 GDPR.

10. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Survey responses are stored in an encrypted database accessible only to our team.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page will always reflect the most recent version. Continued use of the website after changes constitutes acceptance of the updated policy.